Cleanup / Backup

The options provided in GMG ColorServer to delete or backup files after processing allow for a smooth workflow without interruptions caused by a limited capacity of hard disk.

How to set up backup and cleanup routines

1. Switch to the Output section of a Hotfolder Workflow.
2. Under Successful Jobs, select the option Move Input Files as a cleanup method.
3. Select the desired Target Folder for the backup or create a new one, for example, C:\Data\All PDF to Isocoated v2 (39L) TAC300\Backup.
   
   All input files processed by this hotfolder will be moved from their respective input folders to the backup folder when finished.
4. Select the option Number if File is Existing.
   
   This option prevents already existing files from being overwritten by new files with the same name via adding an incremented number to the name of each file.
5. Select the option Delete Job to remove the job from the job list.
6. Repeat the procedure for Jobs with Warnings and Errors so that PDFs that generate a warning or unprocessed PDFs are stored separately from the output folder.

You can use backup folders also for setting up more complex workflows. If a backup folder is selected as an input folder of another hotfolder, you can automatically convert a single source PDF into multiple output files.